Former Xerox Corporation President and CEO Anne Mulcahy once said:
“Employees are a company’s greatest asset – they are your competitive advantage. You want to attract and retain the best people; give them encouragement, encouragement and make them feel like they are an integral part of the company’s mission.”
If you are an organization that uses the Internet for day-to-day business practices, then there should be nothing stopping you from going one step further and applying the technology provided on the Internet to employee management.
Under heaps of workloads, appointments, and meetings, it often becomes understandably difficult for a manager to give employees the time and attention, encouragement, and encouragement they deserve.
Making use of a company’s greatest assets, its human resources, to its fullest potential sometimes means adopting technology that efficiently addresses time constraints, management challenges, employee dissatisfaction.
Has it ever worked? Yes!
Have you ever wondered what it takes to make candy? The answer should be a large number of highly satisfied workers. Or at least that’s what the California Jelly Belly Candy Company believes.
The family business takes the performance and job satisfaction of its employees very seriously.
They recently decided to make the switch from their outdated talent management process to a much more modern and automated system that uses employee management software to provide accurate performance reviews.
The result?
The new automated employee management system has enabled a more standardized, organized and formal evaluation process at Jelly Belly Candy Company.
Greater accessibility between employees and managers, better training programs, and more efficient performance reviews have enabled the company to achieve its business goals without compromising employee satisfaction.
The different tools of an employee management software
1. Keep a database of all your former and current employees
Comprehensive, searchable, and secure records that include information such as employee personal details, bank details, emergency contacts, and even a record of their sick leave.
2. Reduce paperwork
Efficient employee management software will allow employees to request time off, submit time sheets or documents, and allow them to audit or approve submissions or requests.
This negates the need to work with human resources or submit unnecessary documents.
3. Keep track of time and attendance
Employees and managers have an instant record of absenteeism and the number of hours worked each day. This allows employees to be more accountable and aware of their on-time and absentee rates before they become a problem.
4. Total Rewards
Some employee management software applications allow managers to provide their employees with rewards (financial or non-financial) for good performance.
Employees can access their total reward statement through the software, and this often becomes a powerful way to keep people engaged and motivated.
5. Expense management
An incredibly useful feature of most employee management software is that it allows staff to scan or photograph and upload receipts to a database, allowing managers and employees to keep a running tally of all expenses.
6. Payroll
A simple app can process people’s payroll online based on the number of hours they’ve put in with the click of a button.
7. Asset management
When an employee leaves the company, managers can track and control the return of any equipment the organization has provided to the employee.
8. Shift planning
In an organization that relies on seamless timesheets to keep it running smoothly, a tool that schedules staff, eliminates shift conflicts, and notifies employees of work shifts automatically can be extremely convenient.
9. Follow the progress of the company
Information is constantly being collected in the employee management software, making it easy to measure the company’s progress.
Instead of having to spend time running reports to see how the business is doing, a quick glance at the information from the software should allow managers to constantly and accurately track the progress of the business.
The Benefits: Employee Engagement and Satisfaction
1. Give constructive feedback
Neither managers nor employees look forward to performance reviews, often an annual event that makes an employee feel like a school kid receiving a report card.
Surveys have shown that employees dread annual performance reviews and are therefore less likely to respond positively to feedback provided.
An employee management software allows managers to control how often and in what format they would like to provide feedback to their employees.
Performance appraisal reports can be replaced with configurable dashboards and messaging systems, resulting in feedback that is constructive, efficient, and perhaps flows better with the rest of the company culture.
2. Set goals and motivate employees
Employee management software makes it easy to remind employees of their goals and push them to build skills and meet deadlines.
This structure also allows employees to work more independently rather than being micromanaged by a manager or human resources professional.
3. Better accessibility and communication
Time constraints, conflicting schedules, and increased workloads make communication between employees and managers difficult.
This can foster resentment and misunderstanding, as managers are sometimes too harsh in judging employees and employees sometimes feel they have been unfairly judged.
Employee management software helps companies avoid such problems and can help managers clearly communicate their expectations of an employee.
4. Better relations between employees and managers
Employee management software removes some of the pressure, anxiety, and stress often seen between managers and employees.
It enables an environment that encourages low-stress communication and helps employees and managers work together to achieve organizational goals.
In short, an employee management software provides an organization with a host of tools for better management, while also focusing on employee satisfaction and engagement.
If used correctly and to its full potential, employee management software provides the company with an efficient and automated management system and a healthier work environment.
