Most people are now turning to conferencing solutions to eliminate the cost of travel and accommodation in both time and money. Therefore, many are now looking for a conference service provider that meets their needs to connect to their networks from remote locations.

You may be confused which provider to choose as there are so many of them these days. Therefore, it would definitely be helpful to know what questions to ask before deciding on a particular conference service provider.

1. How many participants will you have participating in most of your online meetings and events?
2. How regularly will you hold meetings? Will it be daily, weekly, monthly, quarterly, yearly? Will the use vary according to the time of year?
3. What type of media will you use during your meetings? Do you need features that allow you to display PowerPoint presentations, multimedia videos, websites, documents, or spreadsheets?
4. Would you need to have interactive meetings? Do you need a conferencing provider to handle surveys and polls?
5. Are the meetings held with the collaboration of the team? Do you need features like a whiteboard or note board, text chat, and share something on the screen?
6. Will you need or want to show live video? If so, how many of the participants would you like to have on screen at the same time? Do you need to provide a high quality video?
7. Do you have enough technical knowledge to run a conference? Does your entire staff need product training? Should technical problems arise during a meeting, will you be able to fix them or do you need 24/7 support?
8. What kind of bandwidth and how much bandwidth does the meeting require?
9. Do you need a provider that can handle both VoIP and conference calls?
10. What operating systems do you have? Is the provider compatible with the operating systems of your company’s computers?
11. How much security can the provider provide? And what are your security requirements?
12. Would you need to record your call?
13. How much is your monthly budget?

Conference service providers differ in what they can offer, so you need to be equipped with the questions in order to select the provider that best meets your needs and demands.